Privacy Policy

We collect what we need to run a private membership community: who you are, how to reach you, and what happens at our events. Your profile is visible to other members, never to the public. Some things you give us are never shown to anyone else, including your birthday, your phone number, and any private feedback you give about other members. We do not sell your information.

Your application. Name, email address, phone number, employer, role, industry, a LinkedIn or Instagram profile, a photograph, your birthday, and your written answers about what you are working on and why you want to join. We use these to decide on membership and to introduce you well.

Your profile. Anything you later add or edit, including a bio, location, what you are working on, and your business interests. Interests feed the suggestions of which members you might want to meet.

Attendance and payments. Which events you reserve, attend, or buy tickets for, tickets you gift to guests, and check-ins at the door. Card payments are processed by Stripe. We receive a record that a payment succeeded and its amount; we never receive or store your full card number.

Introductions and meetings. When you ask to be introduced to a member, we store that request, whether a person on our team approved it, and the times and meeting place if a meeting is scheduled.

Private feedback. When you mark a suggested member as useful, not relevant, or someone you already know, we store that. It improves your suggestions and is described below under what others cannot see.

Messages you post in member channels, and survey answers when you respond to one.

Technical and delivery data. Sign-in records, whether an email we sent was delivered, opened, or bounced, and push-notification subscriptions if you enable notifications. We use analytics to understand how the platform is used.

Other members see your name, photograph, role, employer, industry, location, bio, what you are working on, and your social links if you have chosen to show them. Nothing more.

Other members never see your email address, phone number, birthday, the written answers from your application, your private feedback about other members, or any note our team has made about you. A member cannot discover that someone asked to be introduced to them unless our team approves that introduction.

The public sees nothing from the member directory. It is available only to signed-in members.

Our team can see the information above in order to review applications, run events, and make introductions.

This is the one place your information moves toward another member, so it is worth stating precisely. Asking for an introduction does not reveal your contact details to anyone. If a person on our team approves the request, the member you asked about is told who is asking and shown your public profile. They then choose to offer meeting times, to share their email address with you, or to do nothing. Their contact details reach you only if they choose to share them or a meeting is scheduled, at which point a calendar invitation naturally shows both attendees to each other.

We use a small number of services to operate: Convex for our database and application backend, Vercel for hosting, Stripe for payments, Brevo for email delivery, Google for optional sign-in, and PostHog for product analytics. Each receives only what it needs for its function. We do not sell your personal information, and we do not share it with advertisers.

We send transactional email about your membership, your tickets, and your introductions, and occasional announcements about gatherings. Announcement emails carry an unsubscribe link and we honor it. Email that is essential to something you asked for, such as a ticket you bought or a sign-in link you requested, will still reach you.

We keep member information while you are a member and for a reasonable period afterward. Records of payments and tickets are kept longer where tax and accounting rules require it. Audit records of membership decisions are kept so we can explain a past decision.

You can edit your profile at any time, and you can remove yourself from the member directory without leaving the community. You can request deletion of your account from your profile settings; a person confirms it by email. You may ask us what we hold about you, ask us to correct it, or ask for a copy.

California residents have rights under the CCPA, including to know what personal information we collect, to request deletion, and not to be discriminated against for exercising those rights. We do not sell personal information as that term is defined by the CCPA. To exercise any of these, email hello@civitasprimaoc.com.

We protect your information with industry-standard measures, but no system is perfectly secure. The platform is intended for adults and is not directed to anyone under 18.

If we change this policy materially we will tell members by email and update the date at the top of this page. Questions go to hello@civitasprimaoc.com.

This policy describes how Civitas Prima actually handles member information and has not been reviewed by an attorney. It is not a substitute for legal advice.